INVITATION FOR BIDS
PROVISION OF CLEANING AND JANITORIAL SERVICES TO THE AFRICAN PEER REVIEW MECHANISM
Procurement Number: APRM/OD/001/2023
INTRODUCTION
The African Peer Review Mechanism (APRM) is a specialized entity of the African Union whose aims are to encourage the adoption of policies, standards and practices that lead to effective and responsive governance. To ensure a conducive, enabling and work-friendly environment, it is imperative that office premises are kept clean all the time. The work environment hygiene must always be assured for staff to work and deliver according to their mandate. Therefore, the APRM (African Peer Review Mechanism) would like to engage in the process of acquiring a suitable company to provide such services.
Scope of work
APRM Secretariat is inviting proposals from eligible bidders to provide cleaning services of high industry standards using environmentally friendly products. The service provider will be providing cleaning services for an office space of approximately 2,100 square meters at the APRM Office Premises in Midrand. The service provider should provide all the required equipment; SABS approved chemicals, uniforms, and anything else necessary to deliver on the mandate of the cleaning contract. More details on the services are provided in the attached Terms of Reference.
Bid proposals must consist of at least five (5) hardcopies and one (1) original copy and one (1) electronic copy.
The Financial and Technical offers must be delivered in two separate inner envelopes to the address below on or before the 28th of August 2023 at 11h00 am hours RSA time. Envelopes should be clearly marked with the Title of the procurement and procurement number.
The APRM shall sign an initial one (1) year framework agreement service contract with the successful bidders with possible extension upon satisfactory performance.
Bidders are required to provide mandatory documents, but not limited to the following:
- Valid registration documents,
- Capital, Cash Flow, audited financial statements for the last 3 years.
- Valid Tax Clearance Certificate
- Submission of a technical and financial proposals in the format provided in the bid document. (Technical and financial offers must be in two separate sealed envelopes)
- Where bidders are bidding as a joint venture, a joint venture agreement or Memorandum of understanding is required. It should be clearly indicated who the lead bidder is.
Bids shall be valid for a period of 90 days. Bid opening will be on the 28th of August 2023 at 14 h00 am hours South Africa time. Late bids will be rejected and returned unopened to bidders.
More details on the services are provided in the attached Terms of Reference. A service provider will be selected under Quality and cost Based Selection Method and procedures described in this Request for Proposal (RFP).
The RFP includes the following documents:
Section 1 - Letter of Invitation
Section 2 - Information to Bidders
Section 3 – Data Sheet
Section 4 - Technical Proposal - Standard Forms
Section 5 - Financial Proposal – Standard Forms
Section 6- Terms of Reference, Deliverables and Time Frame
The bid is open to all eligible firms from AU/UN affiliated countries.
Yours sincerely,
Chairperson, Internal Procurement Committee
African Peer Review Mechanism
