REOI - Finance VAT Reconciliation & Travel Settlement Consultants

REQUEST FOR EXPRESSIONS OF INTEREST

APRM /EOI /OFD/01/ 05/25: PROCUREMENT OF INDIVIDUAL CONSULTANCY SERVICES FOR THE PROVISION OF FINANCE VAT RECONCILIATION SERVICES

• BACKGROUND

The African Peer Review Mechanism (APRM) was established in 2003 by the Heads of State and Government of the African Union (AU) with the primary purpose of fostering practices that lead to political stability, high economic growth, sustainable and inclusive development, as well as accelerated regional and continental integration. It seeks to rectify underlying deficiencies in governance and socioeconomic development processes among Member States of the African Union. The APRM covers six thematic areas: (i) Democracy and Political Governance; (ii) Economic Management and Governance; (iii) Corporate Governance; (iv) Socio-economic Development; (v) State Resilience to shocks and disasters (SRSD) and E-governance (vi). Participating countries go through detailed review processes (including consultations with government, the private sector, civil society, and other stakeholders), culminating in a peer review exercise at the level of Heads of State and Government.

The APRM is an autonomous entity of the AU which has been fully integrated into the its system. The APRM is guided by the following African Union (AU) values: Respect for diversity and teamwork; Think Africa above all; Transparency and Accountability; Integrity and Impartiality; Efficiency and Professionalism; and Information and Knowledge-sharing.

The APRM is seeking the services of a Finance VAT consultant for a period of three (3) months to work on a specific assignment consisting in processing and submitting Value Added Tax (VAT) returns to the South Africa Revenue Services (SARS).

• OBJECTIVE OF THE PROJECT

The APRM is seeking to procure the services of a highly skilled Finance Assistant to carry out reconciliation exercises of the APRM’s VAT accounts. The applicant must be a resident of South Africa. He or she will be assigned specific tasks to be completed over three (3) months in the Finance Division. The assignment is to review and process financial documents and submit documentation to submit VAT returns and request appropriate refunds from SARS of eligible expenditures.

3. SCOPE OF WORK

3.1 Downloading the VAT receivable GL account to ensure that all local vendor invoices are captured in SAP.

• Downloading documentation (invoices) from Procurement and Finance.
• Reviewing and printing invoices for compliance with SARS regulations.
• Identifying the corresponding invoices of paid amounts on the Bank statements.
• Printing out the invoices and proof of payments (for delivery to SARS).
• Completing the SARS VAT templates for submissions online (SARS e-filing) by the 25^th of each month.
• Physical submissions of VAT returns and supporting documents to SARS.
• Maintain VAT follow up work sheets, register pending VAT issues and update actions taken.
• Follow up with vendors whenever there is a problem with invoices for VAT refunds.
• Liaising with SARS on rejected invoices and other VAT related matters.
• Reconcile and keep up to date the VAT general ledger.
• Filing and record keeping of all VAT submissions.
   

4. DURATION OF THE ASSIGNMENT AND LOCATION

The expected commencement date for the assignment shall be for a period of three (3) months, starting from the 1^st  of July to the 30^th of September 2025. The assignment will take place at the APRM Continental Secretariat headquarters in Midrand (Johannesburg), South Africa.
 

5. EDUCATION, WORK EXPERIENCE AND ELIGIBILITY

• A diploma in accounting, business administration, finance, taxation with over eight (8) years’ working experience in experience processing VAT input claims for an international organisation;

Or

• A bachelor’s degree in accounting, Business administration or related field with over five (5) years’ working experience in finance management and processing VAT input claims for an international organisation.
   

6. SKILLS AND COMPETENCES

• The candidate must be proficient in English.
• Comprehensive understanding of accounting principles, business principles and of the South African VAT legislation.
• Highly skilled in using common spreadsheet and other accounting software.
• Ability to critically analyse data objectively and develop solutions in a coherent manner.
• Excellent written and verbal communication skills.
• Ability to integrate well in a diverse group of workers, work independently and meet tight deadlines.
   

7. EVALUATION CRITERIA

Only Candidates who obtain a technical score of 70% and above shall be considered and be issue with TOR.

All relevant certificates must be attached and an Up-to-date Curriculum Vitae, supporting professional & relevant academic documents and three referees. Only Shortlisted Candidates shall be issued with the ToR.

For inquiries, please address an email totenderinfo@aprm-au.org (for enquiries only)

8. MODE OF APPLICATION

Expressions of interest must be submitted by email to: tender@aprm-au.org on or before 13 June2025 at 11:00 hrs South Africa time. Submissions to be titled APRM /EOI /OFD/01/ 05/25: PROCUREMENT OF INDIVIDUAL CONSULTANCY SERVICES FOR THE PROVISION OF FINANCE VAT RECONCILIATION SERVICES.

All applications in writing should be accompanied by an up-to-date Curriculum Vitae and supporting documents (Note: do not send originals) with the names and addresses of three referees, one of whom should be in the context of the last consultancy and addressed to:

Project Coordinator

African Peer Review Mechanism

Private Bag x09, Halfway House, 1685

Physical Address: 230 15th Street, Randjies Park, 1st Floor

Midrand, South Africa

Tel: +27 11 256 3400/01/29Fax: +2711 256 3456;

Bid Submission Email: tender@aprm-au.org

DOWNLOAD PDF: INDIVIDUAL CONSULTANCY SERVICES FOR THE PROVISION OF FINANCE VAT RECONCILIATION SERVICES

REQUEST FOR EXPRESSIONS OF INTEREST

APRM /EOI /OFD/02/ 05/25: PROCUREMENT OF INDIVIDUAL CONSULTANCY SERVICES FOR THE SETTLEMENT OF TRAVEL CLAIMS

• BACKGROUND

The African Peer Review Mechanism (APRM) was established in 2003 by the African Union Heads of State and Government with the primary purpose of fostering practices that lead to political stability, high economic growth, sustainable and inclusive development, as well as accelerated regional and continental integration. It seeks to rectify underlying deficiencies in governance and socioeconomic development processes among Member States of the African Union. The APRM covers six thematic areas: (i) Democracy and Political Governance; (ii) Economic Management and Governance; (iii) Corporate Governance; (iv) Socio-economic Development; (v) State Resilience to Shocks and Disasters and (vi) E-governance. Participating countries go through detailed review processes (including consultations with government, the private sector, civil society, and other stakeholders), culminating in a peer review exercise at the level of Heads of State and Government.

The APRM is an autonomous entity of the African Union (AU) which has been fully integrated into the AU system. The APRM is guided by the following African Union (AU) values: Respect for diversity and teamwork; Think Africa above all; Transparency and Accountability; Integrity and Impartiality; Efficiency and Professionalism; and Information and Knowledge-sharing.

The APRM is seeking the services of an accounting professional for a period of three (3) months to work on specific assignments.
 

• OBJECTIVE OF THE PROJECT

The APRM is seeking to procure the services of a highly skilled Finance-Travel Settlement consultant who is a resident of South Africa. He or she will be assigned specific tasks to be completed over three (3) months in the Finance Division. The assignment is to review and process transactions in the Travel and Imprest accounts and reconcile these accounts to establish outstanding balances and clear all pending entries in the accounts system to ensure that the accounts are updated.
 

3. SCOPE OF WORK

• Processing and settlement of transactions of Staff Travel Advances initiated in SAP;

• Checking that all supporting documents such as boarding passes and travel receipts are attached to Staff Travel Reconciliations.
• Issuing receipts and preparing bank deposits for cash returned by staff members.
• Process Employee reimbursements.
• Submitting the Travel Advance Reconciliations to Finance for employee reimbursements.
• Submitting to Human Resources Travel Advance Reconciliations for employee deductions.
• Reconciling daily allocations and clearing amounts in the travel advance GL account.
• Responds to inquiries related to Travel Advances’ issues from various stakeholders.

Only Candidates who obtain a technical score of 70% and above shall be considered and issued with Terms of Reference

The assignment shall be for a period of three (3) months, starting from the 1^st July to the 30^th September 2025. The assignment will take place at the APRM Continental Secretariat headquarters in Midrand (Johannesburg) South Africa.
 

• EDUCATION, WORK EXPERIENCE AND ELIGIBILITY

• A diploma in accounting, business administration or a related field with over eight (8) years’ working experience in accounting or finance management and administration;

Or

• A bachelor’s degree in in accounting, business administration or a related field with over five (5) years’ working experience in accounting or finance management and administration.
   

• SKILLS AND COMPETENCES

• Proficiency in English.
• Comprehensive understanding of accounting principles and business principles.
• Highly skilled in using common spreadsheet and other accounting software.
• Ability to critically and objectively analyse data and develop solutions in a coherent manner.
• Excellent written and verbal communication skills.
• Ability to collaborate with a diverse group of workers, work independently and meet tight deadlines.
   

• EVALUATION CRITERIA

Only candidates who obtain a technical score of 70% and above shall be considered for financial evaluation.

All relevant certificates must be attached and an up-to-date Curriculum Vitae and supporting professional & relevant academic documents and three referees. Only shortlisted candidates shall be issued with the Terms of Reference.

Enquiries can be addressed totenderinfo@aprm-au.org (for enquiries only)

• MODE OF APPLICATION

Expressions of interest must be submitted by email to: tender@aprm-au.org on or before 13 June2025 at 11:00 hrs South Africa time. Submissions to be titled APRM /EOI /OFD/01/ 05/25: PROCUREMENT OF INDIVIDUAL CONSULTANCY SERVICES FOR THE SETTLEMENT OF TRAVEL CLAIMS.

All applications in writing should be accompanied by an up-to-date Curriculum Vitae and supporting documents (Note: do not send originals) with the names and addresses of three referees, one of whom should be in the context of the last consultancy, and addressed to:

Project Coordinator

African Peer Review Mechanism

Private Bag x09, Halfway House, 1685

Physical Address: 230 15th Street, Randjies Park, 1st Floor

Midrand, South Africa

Tel: +27 11 256 3400/01/29Fax: +2711 256 3456;

Bid Submission Email: tender@aprm-au.org

DOWNLOAD PDF: INDIVIDUAL CONSULTANCY SERVICES FOR THE SETTLEMENT OF TRAVEL CLAIMS